At a glance
Create a private draft, add your real event details, save your changes and test the invitation on a phone. Publish the reviewed version, then send each household its own invitation link so replies stay connected to the correct guest list.
- Previewing and saving a draft do not publish it.
- Check each event’s date, local time, venue and guest access.
- Send personal household links individually; a general link is not a substitute for guest-specific access.
Watch the step-by-step video →
A good digital invitation gives guests two things: a reason to look forward to your celebration, and a clear way to plan for it. This guide follows the current Invytes Studio workflow. The examples use a fictional wedding; replace every example name, date and place before publishing.
1. Choose the presentation, then the stationery
Browse the wedding demos and open a complete invitation. Story, Editorial and Cinematic are presentation choices. A visual kit controls coordinated colours and paper, while a card arrangement controls how the landing is composed. These are separate decisions, and you can change them later.
Start with the view you want guests to see on a phone. Open the envelope and continue through the story and event information, rather than choosing from a thumbnail alone. Our style comparison explains the differences.
2. Create a private draft
Sign in, enter your names or celebration title, choose a stationery finish if you want one, and select Create my draft. Use your actual names when checking line breaks. A short demo name will not reveal how a longer name wraps.
Creating a draft does not publish a website to your guests. You can explore the design and preview before paying to publish. The video walkthrough shows the setup and editing controls.
3. Replace the example event information
Add the date, time, venue name, full address and dress code for each event. Check the invitation timezone deliberately: a ceremony at 4pm in Melbourne is not 4pm in every guest’s home city. If the ceremony and reception have different times, venues or guest lists, keep them as separate events.
Open the map link and calendar download yourself. Ask someone unfamiliar with the venue whether they could arrive using only the invitation. Add a brief travel or accommodation note when that would help; do not bury the address inside a long story.
4. Write and save your own words
Use Your words for your welcome, story and practical notes. For example: “Join us for a day of stories, dinner and dancing.” Add photographs you have permission to share. Remove unused example sections and check that image crops still work on a phone.
Select Save after editing. Save keeps your draft changes. Publishing controls the version guests see, so do not assume that editing a draft has already changed a shared invitation.
5. Test the guest experience
Select Preview invitation, then Phone preview. Open the envelope by tapping or scrolling and read through the whole page. Check that names are readable, dates are unambiguous and important links are easy to reach. Also check the wider view.
Private previews show your draft and do not collect real guest replies. For RSVP planning, decide which households are invited to each event and which questions you actually need. Use the RSVP question checklist before requesting extra information.
6. Review and publish
Use Review & share to check the names, timezone, event details and message-preview card. Read the current publishing plans and choose the allowance that fits your guest list. A free preview is different from paid publishing.
Each plan includes the design and editing features. RSVP allowances affect the response details the host can view and export; guests can still submit replies. Check the current pricing page rather than relying on a price quoted in an older message or video.
7. Share the correct household link
After publishing, prepare the households in Your guests and send the correct personal link to each household. Address your message to the people invited. Do not put a guest-specific link into a large group chat where it could be mistaken for everyone’s invitation.
A useful message is: “Hi Priya and Arjun, we’d love you to celebrate with us. Here is your invitation with the schedule and a place to reply: [your household link]. Please reply by 10 February. We can’t wait to see you.” Replace the example deadline and test the link before sending.
8. Follow up with a clear request
Check responses in the guest list, then remind only the households still outstanding. Keep the reply deadline and any changes in one concise message. If an event detail changes, save and publish the correction, check the live invitation, and tell affected guests what changed.
For more wording, see the WhatsApp message examples. Keep an alternative route for anyone who would prefer a call or printed details. The invitation should make attending easier for the people you are inviting.